Microsoft OneNote
What is it?
Microsoft OneNote is a tool for free-form information gathering and multi-user collaboration. You can collate notes, drawings, screenshots and audio clips to be shared with other OneNote users.
Microsoft OneNote will allow you to:
- Collaborate with your colleagues on a workbook in real time.
- Password protect your workbooks ensuring any sensitive information is kept secure.
- Record ideas and information on the go using the OneNote mobile application.
- Support your notes with multimedia (text, images, audio, video etc.)
- Integrate your work with other applications including Microsoft Outlook.
OneNote is accessible as a desktop application and as an online version via Office.com. Functionality differs slightly between the two so its worth trying both options.
Support
The help available within each application should be the first place to visit for ‘how to’ questions. The help function can be accessed by pressing the F1 key or going to the ‘Help’ menu on the top ribbon in most Microsoft 365 (M365) applications.
For further help with OneNote, please visit the M365 Help and Support site. Here you will find:
- Bitesize videos and webinars explaining how to use the key features of OneNote
- Pages to help you find your local M365 Digital Champion to support you with any other questions that you may have.
OneNote is self-supported, meaning that IT Services do not have any special knowledge of this application. However, if you are unable to resolve your query or if you appear to have a technical issue, you can contact the IT Support Centre.
Instructions for staff and postgraduate research students on how to install Microsoft 365 are available here:
- Microsoft 365: Staff personal computer install
- Microsoft 365: Students personal computer install
- Microsoft 365: Staff accessing MS365 applications via the web
- Microsoft 365: Students accessing MS365 applications via the web
- Microsoft 365: Staff install MS365 applications on your mobile or tablet (iOS & Android)
- Microsoft 365: Students install MS365 applications on your mobile or tablet (iOS & Android)
Here are some instructions for staff and postgraduate research students on using OneNote after being transferred to Microsoft 365 - OneNote:
Learning about OneNote
Microsoft provide a number of written resources which tell you more about OneNote:
- You can learn about all the elements of OneNote in Microsoft’s OneNote Training.
- Learn the basics of OneNote with this Getting Started guide.
- Learn about taking notes and formatting notes.
- Learn about drawing and sketching.
- Learn about sharing and syncing.
- Learn about staying organised.
Information handling
- Information classified as Very Sensitive must not be processed or stored on M365 and advice must be sought from the Information Governance Office if you handle this type of information.
- If you are processing/storing information or data classified as Highly Restricted in M365, please follow the information handling minimum controls set out in the Information security classification examples and handling guidance for confidential information.
- Continue to adhere to the Information Governance Office Best practice guidance on sharing and storing information and Records Retention Schedule whenever you’re working with data.
- The M365 ‘Secure Collaboration and Document Storage Guidance’ also provides useful tips on managing your information
- Need help on information handling? Contact your Information Governance Guardian.
