Microsoft Bookings
What is it?
Microsoft Bookings is a Microsoft 365 app that makes scheduling and managing appointments easy. Bookings includes a Web-based booking calendar and integrates with Outlook. It helps you easily conduct virtual appointments via Skype or Microsoft Teams, and helps you manage day-to-day scheduling via the Bookings app in Teams.
Microsoft Bookings allows you to:
- Provides slots in your diary for staff or students to book into
- Write events into both diaries when an appointment is booked
- Receive automatic email notifications to reduce no shows
Information Security
You should consider information security when using the application. Any notes added to the appointments will be visible to those that have access to the bookings calendar. If a shared calendar is used, all staff with access to that account will be able to view the notes. Ensure the staff/students using your booking form know that no sensitive or personal information should be added to the notes.
Support
The Bookings application is only available by request and is not formally supported by any team. Information on the application along with information on how to request it is supplied on the Bookings page of the SharePoint Support Hub:
Learning About Bookings
- Microsoft Bookings provides some basic information on Bookings.
- Learn the basics with this general guide to Microsoft Bookings
- Learn with Microsoft's how to add your staff to a Bookings videos
- View the Microsoft video showing you how to publish your Bookings page
- Search Microsoft's Frequently asked questions about Bookings
- View our University frequently asked questions about Bookings
- Learn some top tips with our short bitesize videos on Bookings
Information Handling
Continue to adhere to the Information Governance Office Best practice guidance on sharing and storing information and Records Retention Schedule whenever you’re working with data.
Need help on information handling? Contact your Information Governance Guardian.
